GhostFill
and HotDocs
are two of the most powerful document assembly
programs available today. These products integrate your precedents
and your in-house expertise into a system that rapidly produces highly
customized legal documentation, while maintaining consistency and
quality control throughout your organization. With document assembly
you can build custom assembly systems that are uniquely suited to
the myriad documentation needs of a law firm.
Both products can also act as a powerful contract management tool
when integrated with a database. The time-savings and consistent quality
output achievable with an custom expert document assembly system,
when tied to task-based or project-based billing system, mean increased
profits for the partnership and happier clients. Some of the applications
of document assembly for attorneys are described below.
Manage Hundreds of Real Estate Closings
Document assembly can help you manage and improve relationships with your
customers, whether they be government entities, large repeat purchasers, or one-time purchasers.
- Add flexibility to standard sales and service agreements, facilitating faster negotiations
and reduced legal expense. Create a unique profile for each contract, which allows you
to track all your agreements. Update the profile and you can generate a final agreement in seconds.
- If amendments are required in sales and service agreements due to a change in regulation
or legislation, you can quickly generate amendment riders for all affected agreements
- When integrated with Microsoft Access®, these profiles allow your contract
manager to easily oversee hundreds and even thousands of business relationships
Produce Executive Employment, Severance & SettlementAgreements in Minutes
Document assembly systems are able to generate hundreds of custom
employee agreements or independent contractor agreements, from simple
to the complex.
- Type in the basic terms and generate a final custom agreement in minutes, suited to the particular needs of a work assignment.
- Ensure quality control and consistency throughout the organization.
Eliminates the need for proofreading hundreds of pages of fine
print documentation. You can review a data summary of decisions
and variables used in the generation of the documents in seconds.
- When integrated with a contract database, you will never again work with an
expired contract, or miss a renewal date.
Generate Corporate Financing Documentation on Demand
HotDocs and GhostFill are up to the task of generating the extensive documentation needed for a custom financing agreement.
- On the basis of a single interview, your agent can draw up the
required documentation on his laptop in minutes and print it out
while at the client site.
- Assembles all pieces necessary to address the client's special
requirements.
- Both GhostFill and HotDocs have special math functions make
all the necessary calculations to accurately price the financial
package requested by the client.
Consulting and Service Contracts are a Snap
Document assembly will save you time drafting the numerous small consulting and
service contracts that cross your desk each week.
- Document assembly systems can rapidly produce consulting & service
contracts.
- With the quality control and guidance built into a quality document
assembly system, in-house counsel can be freed for other more
important tasks.
- When integrated with a database, you can track all outstanding
consulting and service agreements, comparing terms, price, and
duties.
Benefits Across the Board for all Areas of Practice
There are many functions of quality document
assembly systems that benefit a multitude of areas of practice.
As document assembly systems permit the designer to implement complete
decision making trees, practice rules and automatic calculations,
much of the "brainwork" can be removed from the drafting
of many documents.
- Date comparisons permit your documents to test whether you are
inside or outside a certain date range, or calculate interest
automatically, with or without varying rates, or even calculate
a person's age based on their DOB
- Centralized players and parties means that you'll only enter
an entity's details once. Regardless of whether the entity is
borrower, mortgagee, lessor and guarantor, data is entered once
for all caps they may wear
- Gender and plural references are a snap - documents automatically
state all references of "he/she/they" or "his/her/their" across
the board in all documents
- Automatic sequential numbering and totals of parties, for "the
First Plaintiff" or "...in equal parts to my five
children", as all entities are tracked upon data entry
- Direct state comparisons from a single "point and click"
list. Absolutely invaluable for documents where content differs
from state to state, or different legislation applies.
- Extended mathematical functions - have your documents automatically
calculate compound interest accruing, capitalized monthly, with
varying interest rates across multiple periods
- Dynamic interview dialogs mean that the user will only see those
blanks that they need to see, and be directed to those blanks
that must be completed to finalize documents.
